Knowing which billing fee codes are available within your specialty is essential in order to maximize your earning potential and free up the amount of time you spend on billing.
While psychiatry billing used to be complex, difficult and time-consuming, each year it’s getting easier and easier thanks to automated services, mobile billing, and in general, just more support.
In order to help you further on your billing journey, we’ve put together this psychiatry billing cheat sheet that you can bookmark and reference at any time. If you’re interested in a downloadable/printable version just scroll to the bottom.
Psychiatry OHIP Billing Guideline for Consultations & Assessments
Consultations are allowed 1 per 12-month period.
- Requirements: written request from a referring physician or nurse practitioner.
- ***2nd Consultation is payable in a 12-month period if the diagnosis is completely different than the first.
Repeat Consultations are allowed 1 per 12-month period, following a consultation pertaining to the same diagnosis.
- Requirements: written request from a referring physician or nurse practitioner.
Limited Consultations are allowed 1 per 12-month period.
- Requirements: written request from a referring physician or nurse practitioner.
General Assessments are allowed 1 per 12-month period.
- Requirements: less time spent with the patient than a consultation.
General Re-assessments are allowed 2 per 12-month period.
- Partial Assessments are unlimited.
Outpatient Psychiatry OHIP Billing Codes
A195 Consultation
A895 Consultation, when using a special visit to a hospital inpatient, long term care inpatient or emergency department patient.
Visit to Emergency Department for Consultation or Assessment
*Use the A prefix and add a premium for time and travel if you were outside the hospital when called.
| Weekdays | Mon. – Fri. “Sacrifice of Office hours” | Evenings M-F | Weekends & Holidays | Nights | |
|---|---|---|---|---|---|
| Travel Premium | K960 : $36.40 Max. 2 | K961 : $36.40 Max. 2 | K962 : $36.40 Max. 2 | K963 : $36.40 Max. 6 | K964 : $36.40 Unlimited |
| First Person Seen | K990 : $20.00 Max. 1 | K992 : $40.00 Max. 1 | K994 : $60.00 Max. 1 | K998 : $75.00 Max. 1 | K996 : $100.00 Unlimited |
| Additonal Person(s) Seen | K991: $20.00 Max. 9 | K993: $40.00 Max. 9 | K995: $60.00 Max. 9 | K999: $75.00 Max. 19 | K997: $100.00 Unlimited |
Example: You see a patient in emerg at 10:00. You would bill A895 with K990.
In Patient: Special Visit Premium
**When using a premium for time and travel for In Patients make sure the consult/assessment is the prefix A:
| Weekdays | Mon. – Fri. “Sacrifice of Office hours” | Evenings Mon. – Fri. | Weekends & Holidays | Nights | |
|---|---|---|---|---|---|
| Travel Premium | C960 : $36.40 Max. 2 | C961 : $36.40 Max. 2 | C962 : $36.40 Max. 2 | C963 : $36.40 Max. 6 | C964 : $36.40 Unlimited |
| First Person Seen | C990 : $20.00 Max. 1 | C992 : $40.00 Max. 1 | C994 : $60.00 Max. 1 | C986 : $75.00 Max. 1 | C996 : $100.00 Unlimited |
| Additonal Person(s) Seen | C991: $20.00 Max. 9 | C993: $40.00 Max. 9 | C995: $60.00 Max. 9 | C987: $75.00 Max. 19 | U997: $100.00 Unlimited |
A190 Special Psychiatric Consultation (required time spend a minimum of 75 minutes of direct contact with patient).
A795 Geriatric Psychiatric Consultation patient of 75 years or older, minimum of 75 minutes of direct contact with patients and must be scheduled a minimum of 24 hours prior to visit.
A695 Neurodevelopmental Consultation patient with complex neurodevelopment conditions eg: autism, global developmental disorders etc. Minimum of 90 minutes of direct contact with the patient.
- Stop and start times must be recorded in medical record. Maximum 1 per patient per physician every 5 years.
A395 Limited Consultation
A196 Repeat Consultation
A193 Specific Assessment
A194 Partial Assessment
A197 Consultative interview with parent(s), or patient representative less than 22 years.
A198 Consultative interview with a patient less than 22 years
A191 Consultative interview with caregiver(s) of a patient at least 65 years or a patient less and 64 years with a diagnosis of dementia
A192 Consultative interview with patient of 64 years or a patient less than 64 years with a diagnosis of dementia.
****Billing Reminder: A197, A198 , A191 , A192 not eligible for payment with family psychiatric care or family psychotherapy.
K630 Psychiatric Consultation Extension: per unit (1/2 hour + 1 unit), limited to a maximum of 6 units per patient per physician per day.
Consultation Minimum time with Patient
Minimum time 1 unit K630Minimum time 2 unit K632, A190, C190, W190 90 mins.106 mins.136 mins.A19560 mins.76 mins.106 mins.A197 Sole Service60 mins.76 mins.106 mins.A198 Sole Service60 mins.76 mins.106 mins.A197/ A198 same patient, same day.120 mins.136 mins.166 mins.A695, C695, W695120 mins.136 mins.166 mins.A795, C795, W79590 mins.106 mins.136 mins.A895, C895, W89560 mins.76 mins.106 mins.A19160 mins.76 mins.106 mins.A19260 mins.76 mins.106 mins.A191/A192 same patient, same day.120 mins.136 mins.166 mins.
In Patient Psychiatry OHIP Billing Codes
C895 Consultation
C190 Special Psychiatric Consultation
C395 Limited Consultation
C196 Repeat Consultation
C795 Geriatric Psychiatric Consultation
C695 Neurodevelopmental Consultation
C193 Specific Assessment
C194 Specific Re-Assessment
Subsequent Visit Psychiatry OHIP Billing Codes
C192 Daily for the first 5 weeks
C197 Week 6-13 (maximum 3 per week)
C199 After week 13 (maximum 6 per month)
C192 Daily for the first 5 weeks
C197 Week 6-13 (maximum 3 per week)
C199 After week 13 (maximum 6 per month)
Subsequent Visit (by MRP) Psychiatry OHIP Billing Codes
The MRP is the physician who admits the patient to the hospital. The MRP can transfer doctors and specialties throughout a patient’s hospital stay, but only one doctor can be MRP for the patient at one time. If you’re the MRP you’re eligible for the E083 premium that adds 30% to the subsequent visit code.
C122 Day following the hospital admission assessment.
- add E083
C123 Second day following the hospital admission assessment.
- add E083
C124 Day of discharge (patient must be in hospital for at least 48 hours).
- add E083
Subsequent Visit (by MRP) following a transfer from ICU
C142 First day following transfer from ICU
- add E083
C143 Second day following transfer from ICU
- add E083
C121 Additional visit due to intercurrent illness
C198 Concurrent Care
C982 Palliative Care
Long Term Care In Patient Psychiatry OHIP Billing Codes
W895 Consultation
W190 Special Psychiatric Consultation
W795 Geriatric Psychiatric Consultation
W695 Neurodevelopmental Consultation
W395 Limited Consultation
W196 Repeat Consultation
Psychotherapy, Family Psychotherapy, Hypnotherapy, Psychiatric Care *units ½ hour
K198 Outpatient per unit
K199 In patient per unit
Family Psychiatric Care
K196 Outpatient per unit
K191 In patient per unit
Psychotherapy OHIP Billing Codes
K197 Individual outpatient psychotherapy per unit.
K190 Individual in patient psychotherapy per unit.
K195 Family psychotherapy outpatient (2 or more members) per unit.
K193 Family psychotherapy in patient (2 or more members) per unit.
Group Psychotherapy OHIP Billing Codes
Outpatients, per member, first 12 units per day
K208 2 people per unit
K209 3 people per unit
K203 4 people per unit
K204 5 people per unit
K205 6 to 12 people per unit
K206 additional units per member (max 6 per patient per day) per unit.
Inpatients, per member, first 12 units per day
K210 2 people per unit
K211 3 people per unit
K200 4 people per unit
K201 5 people per unit
K202 6 to 12 people per unit
K207 Additional units per member (max 6 per patient per day) per unit.
Hypnotherapy OHIP Billing Codes
K192 Individual per unit
K194 Group for induction and training for hypnosis per member (max of 8) per unit.
Community Psychiatric Care
Acute Post Discharge Psychiatry Billing Premium
High risk Psychiatry Billing Premium
(available during a 6 month period following a suicide attempt).
Urgent Community Psychiatric Follow up Billing Codes
Assessment under the Mental Health Act Billing Codes
K620 Consultation for involuntary psychiatric treatment per unit.
K623 Form 1 Application for psychiatric assessment.
K624 Form 3 Certification of involuntary admission.
K629 Form 3 All other re-certifications of involuntary admission including completion of forms.
Psychiatry OHIP Billing Codes ‘Cheat Sheet’
Downloadable PDF file
If you’re interested in the most commonly used Psychiatry OHIP billing codes, make sure to save a link to our OHIP searchable database below.
If you don’t see the code you’re looking for just search for it on the right hand side under
“Find any billing code.”
Final Takeaway:
Remember you have the option of ” starring” your most commonly used billing codes. That way, they’ll appear at the top for searching.
Contact us if you have any questions regarding Psychiatry Billing codes.
Looking to maximize your billing?
Check out The Ultimate OHIP Billing Guide for more tips, tricks and automated features!
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